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INVITATION TO SUBMIT BID PROPOSAL

Industrial Linen Services LCB 2008-05

Notice is hereby given that Lane County is seeking proposals from qualified bidders for the provision of Industrial Linen Services from July 15, 2008 through June 30, 2011.

The scope of work includes provision of Industrial Linen Services for Lane County and other authorized political subdivisions.

The criteria for submitting a proposal is defined in the attached bid documents. This invitation is open to any Contractor with the skill and ability to provide the requested services described in the proposal documents.

Proposal documents may be obtained electronically from the Lane County internet website at http://www.lanecounty.org  under the RFB heading.

Requests for paper copies of the proposal documents may be made in person, by mail, phone, or email to;

Lane County Management Services
Attention: Michael Barnhart
125 E. 8th Avenue
Eugene, Oregon 97401

Phone: (541) 682-4199
Email: michael.barnhart@co.lane.or.us

From the issue date of this Invitation until a contractor is selected the sole point of contact for information pertaining to this proposal is Michael Barnhart.

Inquiries about the proposal shall be received in writing until Tuesday, June 10, 2008 at 5:00p.m. A written response in the form of an addendum will be provided to all bidders in writing preferably at least five calendar days prior to the deadline for bid receipt but in no case less than 72 hours prior to the deadline for bid. Any addenda so issued are to be covered in the bid proposal and will become part of the contract documents.

Bid proposals must include all information requested. The document requirements and specifications are defined in Part lll – Bid Submission Requirements.

All bids submitted to the County will be opened publicly at the time date and place designated in this invitation to bid. Any bid or modification received after the designated deadline shall be returned unopened to the bidder.

All bids shall be irrevocable for 30 days from the time of opening unless otherwise stated in the bid documents.

All bidders must be an "equal opportunity employer" willing to comply with all applicable provisions of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972 (see 42 USCA 2000), all regulations there under (see 41 CFR Parts 60 and 60-1), Executive Orders 11246 and 11375 and all Oregon statutes and regulations regarding employment. 

The authority for this process and subsequent award is Lane Manual 21.107 regarding Competitive Selection of a Contractor. When evaluating the bids, the County reserves the following rights:

• To reject any or all bids not in compliance with all prescribed public bidding procedures and requirements, and may for good cause reject any or all bids upon a finding of the County it is in the Public’s best interest to do so.
• To issue subsequent requests for bid, if desired.
• Not to award a contract for the requested services and cancel the process.
• To waive any minor irregularities or informalities in any bid.
• To negotiate with any bidder to further amend, modify, refine, or delineate its proposal and the contract price as it is affected by such negotiation of scope of work, and specific contract terms.

It is anticipated the selection of a Contractor will be completed by June 30, 2008. Following the notification of the selected Contractor, it is expected that a contract will be executed between both parties by July 15th, 2008.

This Invitation is considered an integral part of the bid, and matters noted herein shall be binding on the bidders.

There is no expressed or implied obligation for Lane County to reimburse responding Contractors for any expenses incurred in preparing, submitting, or presenting a proposal in response to this request.

Thank you for your interest in Lane County and for your cooperation in responding to this bid in accordance with the provisions established herein.

Sincerely,
Michael Barnhart
Department of Management Services
Financial Services Division
Lane County, Oregon

June 4, 2008

Procurement Library

A Procurement Library has been established for this RFB. The documents in this library include information which is intended as support or background information to assist Vendors, and are not required to be included or addressed in a proposal. There is no requirement for Vendors to access the Procurement Library but vendors are encouraged to review documents in the Procurement Library in preparation for the development of their proposals. Lane County has made documents in the Procurement Library available in electronic format available for viewing at the bottom of this page.

Subject to changes, it is intended that the following dates will govern this procurement

RFB Documents

RFB Document - MS Word Format

Attachment B - Excel